Spoiler alert: they are already built in!
Businesses still use paper forms for most normal operations, creating a mound of paperwork in every office. Think hiring, training, quality checks, employee education, surveys, incident reports, reference checks, etc. All of this paperwork means you need files, somewhere safe to store everything, and people to manage it all. Not to mention the difficulty locating what you need!
You can easily customize all of these forms with FormDr’s form builder and make them electronic files – saving time, space, money, and frustration.
1) Human Resources
Starting from the date of hire, employee files are stuffed with mandatory forms, ranging from demographic information to tax status. No one knows this better than your human resources personnel. With FormDr, you can now easily embed your application directly on your website, making recruitment even easier. FormDr makes it seamless to have applications, consent forms, and training activities all in one place. You can even have your customized packet of new hire forms waiting in a new employee’s email, ready to go as soon as onboarding begins!
An automated process ensures you don’t forget anything, saves time and money, and impresses new employees from the start. In our age of remote work, your office may hire staff onsite or offsite, and FormDr makes it easy send forms anywhere in the world. Hire that coder, translator, data analyst, nurse, or other role and know that they will receive your HR forms quickly and easily.
2) Team Evaluations
Everyone looks forward to annual performance evaluations, right? Make it a better experience for everyone by customizing your evaluation forms. Create a variety of evaluation forms for managers, peers, or employees themselves to review performance. These forms can be completed from any device, anywhere. Employees can even save their progress and complete an evaluation at a later time.
Constructive feedback is good, but it can be hard to get when an employee is in the room. Send evaluations and surveys for team meetings, orientations, or any type of office events. Employees can fill them out when they have time, in privacy. FormDr makes it easy for you to collect feedback to continuously improve and create a great company culture. All of the best businesses do it already, why shouldn’t you?
3) Procedure Checklists
In order to ensure regulatory compliance and quality assurance, certain procedures must be completed daily, weekly, or monthly. Maintaining these records and forms over time can be challenging, and you may find yourself scrambling to locate what you need when facing an audit or other review. Easily keep track of cleaning, inventory, expiration dates, equipment checks, and more with customized forms.
These forms can go exactly where you need them and make use of FormDr features like drop-down lists and required form fields to ensure that they are complete and correct. No more trying to decipher a signature or messy handwriting as each form will be clear, signed by the responsible person, and retained electronically for as long as needed.
4) Staff Education Activities
We all know and love mandatory education programs. Ethics reviews, infection control, and harassment prevention are just a few of the critical trainings that businesses might need in the UK. These courses can be easily loaded into FormDr and added to electronic employee files when complete. Maintain competencies and be ready for any regulatory or legal concerns that may arise, while being assured that your staff is trained and equipped with the right information.
New piece of equipment? New process or policy? Each of these changes needs to be communicated to staff in a timely manner, and everyone needs to acknowledge the new information. FormDr works great for this type of bespoke education as well. Remember when the COVID-19 rules were changing at least two times per week? Sleep easy knowing that your employees have the latest safety information with a signed acknowledgement.
We hope these tips and tricks help you save even more time with your day to day office duties. Find out more about how you can make the most of your account by contacting us here.
