Emailing intake forms back and forth means PHI travels over unencrypted channels and sits in inboxes indefinitely. FormDoctor replaces that with encrypted online intake: patient data encrypted in transit and at rest, and a Business Associate Agreement included with your service.
Send patients your intake forms to complete on a phone, tablet, or computer. They sign and submit directly into your account — no attachments, no scanning, no paper at the front desk.
Submissions are encrypted at rest and accessible only with account credentials. Within your account, you control which staff can view which submissions, so access to PHI matches each person’s role rather than defaulting to everyone.
That distinction matters more the larger your team gets. Encryption protects data from outside your practice; access controls and audit logs are what account for it inside.
HIPAA requires a Business Associate Agreement before a third-party service can handle PHI on a covered entity’s behalf. The BAA binds us to safeguard the protected health information you share with us, and it’s included with your account.
For a practice with a compliance program, a vendor relationship you can document from day one is worth more than one you have to negotiate for.
Your patient data is stored on a HIPAA compliant AWS infrastructure in the United States, with the technical, physical, and administrative safeguards HIPAA requires of a business associate. Servers are patched on a regular cycle and security risk assessments are performed against the NIST 800-53 control framework.
Every submission, access event, and administrative change is logged — so you can demonstrate the safeguards were applied, not just that they exist.
FormDoctor gives your practice one HIPAA-compliant platform to collect forms, communicate with patients, and automate follow-up. We help practices who:
Have your patient enter information once and have it autocomplete throughout your medical form online. Automatically populate PHI directly into additional fields and medical consent forms.
Always get the information you need with required fields. Patients can only submit when they complete all of your required fields. Never receive an incomplete medical form again.
Combine multiple pages into an online form packet. Have your patients fill out their medical history, consent to treat, and demographics all in one new patient intake form packet.
Collect electronic patient signatures before the appointment. Easily give your patients the ability to digitally sign from their phone, tablet, or computer.