Create administrative accounts by department, location, or clinic, and give each administrator only the permissions needed to run their part of the organization. One account for a multi-site practice becomes unmanageable fast. Separate teams mean each location’s staff sees their own patients and their own submissions, while the organization keeps a single system of record instead of four disconnected ones.
Grant an administrator access to more than one team when their role spans locations — a regional director, a compliance lead, a shared billing team. They log in once and see every site they’re responsible for, without a separate account per location.
Grant each administrative login access to only the teams it needs — or to all of them, when an organization-wide role calls for it. Forms, patient records, and administrative accounts can be shared across teams where you permit it, so you control exactly who sees which patients’ data. Share a single form across every team and use a unique URL per team so submissions land in the right account. That’s how you keep intake consistent across ten locations without maintaining ten copies of the same consent form — and how you update all of them at once when it changes.
Monitor administrative activity by location or department, and compare access patterns across teams from one place. Filter by administrator to see who viewed, exported, or modified a patient’s submission, and when they last logged in. Team-level logs also surface unsuccessful login attempts, password resets, and two-factor changes across your whole organization — so a problem at one site is visible from the center rather than discovered at the next audit.
FormDoctor gives your practice one HIPAA-compliant platform to collect forms, communicate with patients, and automate follow-up. We help practices who:
Have your patient enter information once and have it autocomplete throughout your medical form online. Automatically populate PHI directly into additional fields and medical consent forms.
Always get the information you need with required fields. Patients can only submit when they complete all of your required fields. Never receive an incomplete medical form again.
Combine multiple pages into an online form packet. Have your patients fill out their medical history, consent to treat, and demographics all in one new patient intake form packet.
Collect electronic patient signatures before the appointment. Easily give your patients the ability to digitally sign from their phone, tablet, or computer.